Booking all incoming and outgoing payments
Monthly debit position of house money amounts
Monitoring incoming payments
Processing direct debit postings
Reminders and, if necessary, initiating legal action in the event of payment arrears
Managing and disposing of funds in current accounts and investment accounts
Invoice control
Authorising and initiating payments
Knowing and observing wage/income tax/sales tax law, tax code, etc.
Processing salary payments including payroll accounting
Calculating and paying wage tax, social security contributions, capital-forming benefits
Preparing the necessary reports to the tax office, health insurance, social insurance providers and employers' liability insurance association
Calculating and requesting agreed special allocations
Preparing business plans and accounts
Initiating and preparing the heating bill
Recording consumption values (heating oil, water and electricity consumption)
Preparing and arranging tradesmen's offers, invitations to tender, offer reviews
Keeping track of deadlines (offers, order fulfilment, defects, warranty claims)
Instructing and familiarising housekeeping staff
Obtaining authorisations
Concluding maintenance contracts (lift, heating, pump and fire extinguisher maintenance, etc.)
Preparing and organising TÜV fire protection inspections,
Lightning protection tests (lift, oil tank, underground car park ventilation, roller shutter door,
heating, fire extinguishers etc.)
Processing key orders
Damage reports for insurance claims (e.g. burst pipes)
Arranging for tradesmen to repair damage and settling accounts with the insurance company
Assigning/supervising repair and maintenance measures
Commissioning experts
Knowing and observing DIN regulations, state building regulations, local
and tree statutes, heating cost ordinance, heating system ordinance,
Ordinance on Firing Installations including the implementing regulations
General administration
Correspondence with owners, residents and tradesmen
Negotiating with authorities, owners, caretakers, suppliers
Processing complaints and breaches of the house rules
Taking measures to meet deadlines or prevent legal disadvantages for the community
Advising owners, residents and caretakers
Conclusion of contracts (maintenance, insurance
See for yourself why we could be your future property manager. We have listed the reasons for a change of property manager for you here.
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